Hipp!!Bones C4YSN Ltd Constitution


The Limited Company’s (registration number 9684386) name is Hipp!!Bones Club for Youngsters with Special Needs (Hipp!!Bones C4YSN).


We celebrate and value the individual regardless of their ability or differences (as specified in Part III of DDA (1995)).


1. To support young people with disability by providing recreational and leisure time activities to improve their conditions of life for the benefit of the public in Dorset and adjoining counties.

2. To provide a social environment and network for young disabled people from the area of Dorset and adjoining counties by creating an informal environment where they can interact with peers (and supporting adults).

3. To raise awareness of Hipp!!Bones youth group by promoting the club at local events in Dorset and adjoining counties with club members and supporting adults.

4. To raise funds for materials, training and activities, by organising and running events at local functions within the local community, including family friendly shows and provision of arts and crafts activities at fairs for the public benefit.

5. To advance in life and help young people through the provision of support and activities in the Dorset area and adjoining counties which develop their skill, and capabilities to enable them to participate in society appropriate to their disability, for the public benefit.


The Limited Company shall be managed by a committee of trustees who are appointed at the Annual General Meeting (AGM) of the Limited Company.


In order to carry out the purposes, the trustees have the power to:

1. raise funds, receive grants and donations

2. apply funds to carry out the work of Hipp!!Bones C4YSN

3. co-operate with and support charities with similar purposes

4. do anything which is lawful and necessary to achieve purposes


The Limited Company shall have membership. Parents/guardians of young people enrolled in Hipp!!Bones will automatically be Members.

Other interested parties who support the work of the charity and are aged 18 or over, can apply in writing  to the trustees to become a member.

Young people up to the age of 18 can apply in writing to become a Junior member. Junior members cannot be appointed to trustee positions or having voting rights.

Once accepted by the trustees, membership lasts for 1 year and maybe renewed. The trustees will keep an up-to-date membership  list.

The trustees may remove a person’s membership if they believe it is in the best interests of the company. |The member has the right to appeal the decision. The member can be accompanied by a friend at the appeal meeting.


1. The AGM must be held every year, with 14 days’ notice given to all members telling them what is on the agenda. Minutes must be kept of the AGM.

2. There must be at least SIX members present at the AGM

3. Every member has one vote.

4. The trustees shall present the annual report and accounts.

5. Any member may stand for election as a trustee.

6. Members shall elect between 3 and 10 trustees to serve for the next year. They will retire at the next AGM but may stand for re-election.


1. Trustees must hold at least 3 meetings each year. At their first meeting after the AGM they will elect a chair, treasurer and secretary. Trustees may act by majority decision.

2. At least 3 trustees must be present at the meeting to be able to take decisions. Minutes shall be kept for every meeting.

3. If trustees have a conflict of interest, they must declare it and leave the meeting while the matter is being discussed or decided.

4. During the year, the trustees may appoint up to 4 additional trustees. They will either be re-elected or stand down at the next AGM.

5. The trustees may make reasonable additional rules to help run the Limited Company. These rules must not conflict with this constitution or the law.

1. Money and Property must only be used for the Limited Companies purposes.
2. Trustees must keep accounts. The most recent accounts can be seen by anybody on request.
3. Trustees cannot receive any money or property from the Limited Company, except to refund reasonable out of pocket expenses.
4. Money must be held in the Limited Company’s bank account. All cheques must be signed by two signatories.
If the trustees consider it is necessary to change the constitution, or wind up the Limited Company, they must call a General Meeting so that the membership can make the decision. Trustees must also cal a General Meeting if they receive a written request from the majority of members. All decisions require a two-thirds majority. Minutes must be kept.
1. Winding Up – any money or property remaining after payment of debts must be given to the organisation or charity continuing the mission, ethos and purposes of Hipp!!Bones C4YSN or one with similar purposes.
2. Changes to Constitution – can be made at AGMs or General Meetings
3. General Meeting – called on written request from a majority of members
4. Trustees – may also call a General meeting to consult the membership.
This constitution was adopted on the 05th January 2017 by the people whose signatures appear below. They are trustees of Hipp!!Bones C4YSN and will be trustees until the AGM, which will be held within one year of this date.
David Walsh
Jennifer Green
Tracy Donegan
Susan Hunt
Belinda Ridout
Serena Burgess